Executive Assistant

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As a proven leader in the global aerospace sector, Airbus designs, produces and delivers innovative solutions with the aim to create a better-connected, safer and more prosperous world. These cutting-edge products and services - which span the commercial aircraft, helicopter, defence, security and space segments - benefit from our wide-ranging expertise and continued emphasis on innovation.

In Finland, Airbus Defence and Space Oy employs around 370 people in Helsinki and Jyväskylä. Most of our employees work in Secure Land Communications (SLC) business unit, which offers advanced communication and collaboration solutions, compliant with the highest standards of security and reliability, both for mission and business critical users. We help our customers in public safety organisations such as police, defence, fire & rescue, healthcare & hospitals, airports, transportation, oil & gas, and utilities, collaborate in a smart and secure manner. While offering hybrid solutions to support our customers on a smooth evolution path, we are playing an active role in shaping future communications and collaborations technology and setting the ground for new standards.

Airbus Assistant team is looking for a Executive Assistant. You will play a key role in ensuring that our processes run smoothly and daily tasks are handled precisely and effectively. Our assistants are in the center of action so you need to be able to multitask and prioritize. As you will be independently responsible for various tasks, having a self-initiative and proactive attitude is a must. We hope you are already experienced in a similar tasks and you are customer service minded. We expect fluent proficiency in Finnish and English. You will work closely with CEO and your Finnish and French colleagues so the French proficiency is definitely seen as advantage.

Main tasks and accountabilities

Executive assistant to CEO
- Manage calendar and meetings
- Manage country management team meetings, agenda + minutes
- Handle multiple level of advanced administrative duties
- Make travel arrangements and book meetings with various interest groups, internal + external
- Act as the liaison between different departments, managers and management

Assistant to selected teams
- Helping prepare for meetings and external and internal visits
- Plan and facilitate events
- Support with tools, travel arrangements, visas, daily and administrative tasks
- Support with matters related to newcomers and leavers

Legal and administrative support tasks
- Support Legal Counsel in Finland and legal counsels in other regions
- Support point with agreements, contracts and documents, provide signatures, archive
- Support with Secure Land Communications level info session, customer visits and other events/occasions

The selected person will be subject to a personnel security clearance (perusmuotoinen turvallisuusselvitys).

Location: Helsinki, hybrid work model (40/60)

What we are offering you

We provide you a seat in a superb team that can have fun but is serious about business. Our working environment is international, both internally and externally. Be a part of a successful and friendly large team in Finland that work with great innovative solutions.

Recruitment is carried out in cooperation with Experis Finland. Apply now by registering your CV with your salary request at www.experis.fi (Executive Assistant) latest on 23 th of May. More information, Please contact Senior Consultant Annika Antonen, [email protected] fi.experis.com or call +358 44 281 4001.

Experis is the global leader in professional resourcing and project based workforce solutions. We attract, assess and place specialist professional talent, connecting the passion of individuals with the ambition of business. We specialize in providing professional opportunities across IT and Engineering, Finance and Accounting, Sales, Marketing, Communications and HR. We deliver high-demand talent for mission-critical positions to clients in over 50 countries. Experis is part of ManpowerGroup, the world leader in innovative workforce solutions.